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  2. Marketplace
  3. Supplier Matching

Supplier Matching

How the intelligent supplier matching algorithm works

Print Buyerdocs3 min readReviewed Apr 9, 2026

Supplier Matching System

NowToPrint's intelligent matching algorithm routes your RFQ to the most suitable suppliers.

Matching Flow

Criteria RFQ Created Criteria Analysis Supplier Pool Score Calculation Ranking Notification Sent Category City Capacity Rating

Matching Criteria

CriterionWeightDescription
Category Match40%Supplier's area of expertise
Geographic Proximity25%Distance to delivery city
Capacity20%Current workload and availability
Customer Rating15%Historical performance

Score Calculation

A score between 0 and 100 is calculated for each supplier:

Score = (Category × 0.40) + (Location × 0.25) + (Capacity × 0.20) + (Rating × 0.15)

Example Calculation

RFQ: 5,000 catalogues, delivery to Istanbul

SupplierCategoryLocationCapacityRatingTotal
Printer A95100809291.8
Printer B10060908886.2
Printer C80100709583.3

Notification System

New RFQ Calculate scores Notification - Score 91 Notification - Score 86 Notification - Score 83 Quote Quote RFQ System Matching Supplier 1 Supplier 2 Supplier 3

Notification Priority

ScorePriorityNotification
80-100🔴 HighInstant push + email
60-79🟡 MediumWithin 15 minutes
40-59🟢 LowDaily digest
0-39⚪ NoneNo notification sent

Supplier Visibility

For suppliers to see RFQs:

RequirementRequired
Enterprise Plan✅
Supplier Pack active✅
Profile complete✅
Category match✅
City match✅ Optional

Expert Badge

Suppliers who specialise in specific categories earn the Expert Badge:

CriterionRequirement
Category focus80%+ bids in that category
Win rate30%+ acceptance rate
Customer rating4.5+ average
Completion95%+ on-time delivery
Mermaid (Syntax Error)
pie title Expert Supplier Advantage
    "Standard Visibility" : 60
    "Expert Bonus" : 40

Suppliers with the Expert Badge receive 40% more visibility on relevant RFQs.

FAQ

Why can't I see some RFQs?

  • They may not match your category profile
  • Your city filter may be too restrictive
  • They may be below your minimum order value

How can I improve my matching score?

  • Complete your profile fully
  • Respond quickly (your average response time matters)
  • Maintain high customer satisfaction
  • Become a category specialist

Can I serve all of Turkey?

Yes, you can tick the "All of Turkey" option in your profile settings.

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Related articles

  • Supplier Matching
  • Order Tracking
  • Marketplace Payment Pilot
  • Marketplace Pricing & Availability
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Order Tracking and Statuses

You can transparently track your order's journey from production through to delivery.

Marketplace Pricing & Availability

Current marketplace package availability, rollout states and supplier onboarding model.

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Supplier Matching SystemMatching FlowMatching CriteriaScore CalculationExample CalculationNotification SystemNotification PrioritySupplier VisibilityExpert BadgeFAQWhy can't I see some RFQs?How can I improve my matching score?Can I serve all of Turkey?
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